Library General Rules

The following shall be the rules of the library, to be observed strictly: 

• Complete silence is to be maintained in the library premises. 
• Talking and discussion by using mobile phones in reading halls of the library is not allowed. 
• Eatables and drinks (tea and soft drinks etc.) are not allowed in the library.
• Sleeping inside the library is strictly prohibited. 
• Library computers are not to be used for non-academic purposes.
• Violation of library rules will result in strict disciplinary action.
• Mutilation of Books is a serious misconduct and the student found mutilating the books shall personally be liable for replacement, repair or renovation of the books or periodicals and can also be fined by an appropriate authority.
• Any default in return of the books and Bare Acts will be subjected to a fine of Rs. 10/- per day. In genuine cases of delay, the Assistant Librarian may reduce/ waive off the fine, on receiving a written request from the student concerned.
• Personal books and other belongings are not allowed inside the library, except notebook, laptop or certain papers, with the permission of the librarian. 
• Librarian is the final authority to maintain order and discipline in the library. The Librarian can designate a particular act as an act of indiscipline in the library and ask the student concerned to leave the library and/or impose any other appropriate punishment.
• In case of loss of/damage to books, MRP of the book at the time of its purchase by the University shall be charged from the user.
• In case of loss of Library cum Identity card, Rs 100/- shall be deposited to accounts section for obtaining a new identity card.
• All the Library users are advised not to leave their valuables at the property counter. Library is not responsible for any loss of personal belongings.
• Students are advised not to issue Books for others in their names.
• Reference Documents like Dictionary, Encyclopedia, Year Books, Journals (Loose & Bound), Theses will not be issued out.
• Smoking, Use of Alcohol etc. is not permitted in the library. If any user is found violating this rule, the matter will be referred to the Disciplinary Council (Men/Women)
• The Library reserves the right to call back any issued book/item at any time.
• Students should produce their Bar-Coded Identity Card for all transactions in the Library documents.
• The user shall be responsible for loan documents issued on his/her account. The document(s) issued on individual accounts is non-transferable.
• Renewal of issued books shall only be done if not reserved by other members.
• Students/faculty members /Non-teaching staff shall be required to clear their dues from the library at the time of leaving the University. No dues certificate will be issued by the library only after returning of issued library documents or paying dues if any by students/faculty members /Non teaching Staff.
• The Library documents must be returned to the Library on the last working day before the vacations.
• Covid Protocol /guidelines from time to time shall be strictly followed by the users of the Library
• Library Membership.
• All the faculty, Students and nonteaching staff of the university are entitled to become the members of the Library.
• The Visitors (Non Members) who wish to use the Library need to get the prior written approval from Hon’ble vice Chancellor /Registrar and a charge of Rs 100/- shall be collected for per day use of library.
• Library Circulation Rules

Library Timings

A. RULES REGARDING PROCEDURE OF BORROWING BOOKS FOR MOOT COURT COMPETITIONS

General

a.Team shall mean those teams participating in moot court competitions as allocated by the Moot Court Committee.

b.  For the purposes of these Rules, a Senior Member is the Convenor/Co-Convenor/Deputy Convenor of the Moot Court Committee.

c. Reference to The Library is to the designated Library Staff for the purpose.

Rule 1. Moot Court Account:

a. In order to borrow books from the Library for the purposes of any Moot Court Competition, a Moot Court Account shall be opened with the Library.

b. Such a Moot Court Account can be opened only after the release of the moot court problem/compromis/ record/ fact sheet or similar document.

Exception: In the event a team wishes to open an account with the Library prior to the release of the documents mentioned herein, permission will be required from any Senior Member of the Moot Court Committee followed by Moot Court Committee Chairperson’s Authorization.

Rule 2: Moot Court Account Opening Procedure:

a. To open a Moot Court Account with the Library, a participant will be required to fill Form-A kept with the Library, inter alia, specifying the subject matter/s to which the issuance of books will be restricted.

b. Form-A will have to be first signed by any Senior Member of the Moot Court Committee.

Function of the Senior Member: Such Senior Member reserves the right to check the problem/compromis /record /fact sheet or similar document of the moot before providing the signature. Further, he/she may reduce the scope of the subject matter/s depending upon the aforementioned documents.

Explanation: This is in order to verify that the subject matters specified in the form are only those that concern the particular Moot Court Competition.

c. After obtaining the signature of the Senior Member, authorizing signature must be obtained from the Moot Court Committee Chairperson.

d. This form shall then be submitted with the Librarian/Assistant Librarian or any member of the Library Staff upon which the Moot Court Account will be opened.

e. The Library will provide a copy of the authorized form to the Team and an email confirming the same will be sent by the Library to Moot Court Committee and Moot Court Committee Chairperson.

Rule 3: Requirement of Unspecified Subject-Matter/s Book/s Post-Account Opening

a. In the event, during the course of the preparation for the moot, there arises a demand for book/s outside the subject matter/s specified in the form, permission to issue books of such other subject matter will have to follow the procedure under Rule 2, leading to an amended form replacing the original.

b. The library will attach the amended Form-A to the original for their record.

Rule 4: Cap on Books

The number of books a team can issue at a time will not exceed twice the number of team members.

Explanation: Thus, if a team comprises ‘n’ numbers, the maximum number of books that can be issued at a time is ‘2*n’.

Exception:  In the event, for reasons specifically mentioned, a team requires more books, an application specifying reasons will be signed by a Senior Member of the Moot Court Committee, followed by authorizing signature from the Moot Court Committee Chairperson.  The Library will attach such application with submitted Form-A.

Rule 5: Duration of Retention

a. A book once issued in a Moot Court Account can be retained by a team for a maximum of ten

days.

b. While a book is issued, the Librarian/Assistant Librarian or any other member of the Library Staff will maintain a record of the demand for the book.

c. At the end of the ten-day period, the book will have to be returned to the Library and re-issuance of the same will only be done in the event there is no urgent demand for the book in the library. Discretion to interpret urgent demand will vest with the Librarian/Assistant Librarian.

Exception: This Rule will be relaxed for the books issued for the semester break.

Rule 6: Return of Books

a. The books issued must necessarily be returned within a week of any team member’s arrival at the University after the completion of the moot.

b. Notice of arrival under Rule 6(a) shall be emailed to Assistant Librarian and Moot Court Committee.

c. On failure of the return under Rule 6(a), a fine of Rs.100/- will be imposed on the team, distributed equally between them, for each such book beginning from the end of the period of one week.

d. The Library will provide details of the default under Rule 6(c) to the Moot Court Committee Chairperson.

e. The Moot Court Committee Chairperson will then seek an explanation from the concerned Team. Where no satisfactory explanation is provided, the Chairperson would forward the communication sent by The Library with his comments to the University Accounts Department for further action.

Exception: If the Team’s reasons for default are genuine in the opinion of The Moot Court Committee Chairperson, he may note the same on the communication sent by The Library and recommend pardon of such fine. The Chairperson will then forward the communication to The Registrar for appropriate decision.  

Rule 7: Bar on Issuance of Multiple Copies

At no time can a team issue more than one copy of a book.

Rule 8: Power to Check Moot Court Account

The Librarian/Assistant Librarian reserves the right to check all Moot Court Accounts at any time to ensure that there has been no violation of any of these Rules.

Rule 9: Specialized Access to Online Resources

a. A Team’s Application for access to any specific online Library resource will be signed by a Senior Member of the Moot Court Committee and an authorizing signature from the Moot Court Committee Chairperson. 

b. The application will then be forwarded to the Librarian/Assistant Librarian who shall provide requisite access and provide an authorization letter to the applicant with any conditions if required. 

Exception: In a case where access cannot be provided due to any reason, such reason shall be emailed by Librarian/Assistant Librarian to the concerned applicant, Moot Court Committee and Moot Court Committee Chairperson.

c. Access provided to the applicant will strictly follow the conditions framed by the Librarian/Assistant Librarian.

Explanation: Such conditions may include non-sharing of access with other students of the University.

Rule 10: Penalty on Violation

Violation of any of abovementioned Rules attracts any penalty as the Moot Court Committee Chairperson and the Librarian/Assistant Librarian may deem fit and may include, debarring of the offender from subsequent Intra University Moot Court Competition/s and closing of the Moot Court Account.

Rule 11: Reimbursement on Loss of Book

a. If any book issued to a Team is lost, the entire cost of the book lost shall be reimbursed to the University.

Explanation: The cost of the book will be the MRP of the book at the time of its purchase by the University.

b. Where a single Member of the Team is responsible for the loss, such member shall be solely liable for reimbursement.

c. Where multiple Members of the Team are responsible for the loss, such members shall be equally liable for reimbursement.

B. RULES GOVERNING USAGE OF MOOT COURT DISCUSSION ROOMS

General

a. Team shall mean those teams participating in moot court competitions as allocated by the Moot Court Committee.

b. Access to Moot Court Discussion Rooms [“MCDRs”] shall be restricted only for the purpose of preparation for moot court competitions, and access shall be available to teams, coaches and any other persons involved in such preparations.

c. The Library Staff shall monitor use of MCDRs.

d. Reference to The Library is to the designated Library Staff for the purpose.

Rule 1: Procedure for Obtaining Access to Moot Court Discussion Rooms

a. A Team’s Application to use the MCDRs shall be approved by way of authorizing signature of Chairperson of the Moot Court Committee in Form-B, followed by the authorizing signature of the Librarian/Assistant Librarian.

b. The Library will provide a copy of the authorized form to the Team and an email confirming the same will be sent by the Library to Moot Court Committee and Moot Court Committee Chairperson.

c. The names of all students using the MCDRs and their corresponding times of entry and exit shall be entered in a register maintained for this purpose by the Library Staff on every occasion that they wish to use the room.

d. Students wishing to use the MCDRs for any other purpose apart from preparation for moot court competitions shall seek permission from the Registrar.

Rule 2: Manner of Use of Moot Court Discussion Rooms

a. At least two (2) members of the same team must be present in order to use the MCDRs.

b. No team shall be allowed a continued use of the MCDRs for more than six (6) hours in a day.

c. Teams wishing to seek an extension shall obtain the permission from the Assistant Librarian for the same, for an additional two (2) hours.

d. Teams are allowed to bring their laptops, personal books, reading materials, stationary items, water-bottle and notebooks into the MCDRs.

e. No student shall be allowed to bring library books into the MCDRs without making an entry in the register kept for this purpose by The Library.

f. No student shall be allowed to carry bags, beverages, eatables or any other substance into the MCDRs other than those specified under Rule 2(d).

g. Any health protocols determined by The Library will have to be strictly followed by every student. Depending on the prevailing health situations, this could include measures such as wearing of masks and carrying sanitizers.

Rule 3: Penalty

a. The team/team member shall be liable for a fine or be barred from using the MCDRs in contravention of the above-mentioned Rules.

b. Determination of the fine amount and duration of bar under Rule 3(a) will be decided by the Assistant Librarian and Moot Court Committee Chairperson.

Explanation: The fine amount will be equally distributed between team-members where multiple members are found in breach.

c. Any student not part of any Team, found using the MCDRs without authorization under these Rules shall be liable to penalty with suitable adaptation or modification of Rule 3(a) and Rule 3(b).

Rule 4: Dispute Resolution

a. The Assistant Librarian and Moot Court Committee Chairperson shall decide any dispute arising with regard to usage of MCDRs.

b. The decision under Rule 4(a) shall be final.